UK: Payroll for non-payroll professionals

UK: Payroll for non-payroll professionals

  • Country

    United Kingdom

  • learning hour's


  • Material Year



Payroll is invariably responsible for the largest expenditure for organisations through overseeing the payment of wages to employees and associated costs to other organisations, such as pension contributions and Employer’s NICs. It is an increasingly complicated, yet often poorly understood profession that requires the close collaboration of many other departments.

This course clarifies the role of payroll and the mutual needs and expectations between it and other departments such as HR, finance and IT. Delegates are then provided with a broad overview of the mechanics of payroll including income tax, NICs, statutory payments, student loans and the provision of minimum wage.

The focus throughout remains not the technical rules payrollers must understand, but what other professionals need to know to enable them to work closely with payroll, to the benefit of all stakeholders.

Who is this course for?

HR Co-ordinators, HR Managers, Finance Managers, Reward Managers, IT Managers, Financial & Management Accountants.

This course is not designed for those actively working in payroll in an administrative role which requires skills such as gross to net calculations. Such delegates should be directed to either the Payroll Technician Certificate or Introduction to Payroll courses.

What will you achieve?

To provide a broad overview of the mechanics and requirements of the payroll function so delegates can interact and collaborate with their organisation’s payroll team more efficiently and effectively.

1). Identify how the Payroll department’s work interacts with others across the organisation

2). Consider how inter-departmental communications and processes contribute to achieving payroll tasks and deadlines

3). Improve services to employees.

4). Demonstrate a basic knowledge of the range of payroll functions.

        Course Trainers

        • Fiona Smith

          Before joining the CIPP as a full-time trainer in September 2019, Fiona worked in payroll in different organisations for over 9 years including her role as Assistant Group Payroll Manager for Breedon Group Services, the UK’s largest independent construction materials firm. Fiona holds the CIPP Foundation Degree in Payroll Management and the CIPD Diploma in HR Management and uses the knowledge gained in both of these within her training role to ensure that CIPP members have the information, skills and knowledge they need to keep up to date with the ever-changing payroll obligations.

        What will be covered?

        The payroll department:

        • Awareness of the payroll department’s communication requirements.
        • Recognising the payroll department’s internal & external clients.
        • Distinguishing positive and negative payrolls.

         Information and documentation requirements for payroll:

        • Identifying the information requirements for payroll.
        • Distinguishing between permanent and temporary data.
        • Identifying data protection principles for the payroll department.

        Payroll legislation:

        • Identifying the key legislation that impacts on payroll.
        • Identifying case law that impacts on payroll.

        Deductions from Pay:

        • Ascertaining what makes a deduction from pay lawful.
        • Classifying the three types of deductions.
        • The administrative considerations for voluntary deductions.
        • Considerations for effective management of deduction processes.

        Overview of Income Tax & PAYE:

        • Recognising the principles of PAYE.
        • Categorising different tax codes.
        • Distinguishing Scottish tax codes.

        Calculating National Insurance Contributions: 

        • Recognising the names and current amounts of NIC thresholds.
        • Identifying the current NI category letters in operation.

        Overview of statutory payments: 

        • Recognising the principles of Statutory Sick Pay (SSP).
        • Recognising the principles of Statutory Maternity Pay (SMP).
        • Recognising the principles of Statutory Adoption Pay (SAP).
        • Recognising the principles of Statutory Paternity Pay (SPP).
        • Recognising the principles of Shared Parental Pay (ShPP).

          This course gives a high-level overview of the day to day obligations of the payroll function, including the fundamentals of payroll, statutory and voluntary payments, and deductions.