[Global] Proactively addressing issues and concerns with employees

[Global] Proactively addressing issues and concerns with employees
16 Dec 2022

There can be a tangible impact on the wider workplace when an employee's conduct, attitude, or performance fails to meet expectations. It may feel easier to wait for such challenges to resolve on their own, however, without intervention, they can and often do escalate. ADP has shared some guidelines to help get an employee back on track.

Positive ways to set your employee up for success:

  • Clearly communicate expectations. Communicate workplace rules and procedures so employees know exactly what's expected of them and what they can expect from the company. It's a best practice to maintain an employee handbook for this purpose. In addition, confirm expectations when setting performance goals and provide employees with feedback on a regular basis.
  • Lead by example. Hold leaders accountable for demonstrating the conduct and performance you expect.
  • Set SMART goals. To the extent possible, include the employee in the goal-setting process. Goals should be SMART: Specific, Measurable, Attainable, Relevant, and Timely. By involving the employee in setting goals, you can help them understand the importance of their role and how it has an impact on business initiatives.
  • Foster inclusivity. Make sure your practices and decisions are free of bias, employees are paid equitably, and you take all complaints seriously. Train supervisors on all workplace policies and how to administer and enforce them consistently. During meetings, encourage all employees to share their ideas and feedback.
  • Motivate employees. Employees who are engaged and motivated are typically more successful at work. To help promote an engaged workforce, consider:
    • Employee recognition programmes
    • Offering flexible work arrangements
    • Giving employees autonomy in how they complete tasks
    • Offering career development opportunities
    • Providing challenging work assignments and capitalising on employees' skills and knowledge
  • Prepare employees for change. Give employees plenty of advance notice of upcoming changes. Take the time to explain the reasons for each change and how a new procedure may positively impact the employee's work environment.
  • Improve teamwork. While some conflict in the workplace is inevitable, you can take steps to help reduce the likelihood of it escalating. To help reduce conflict and encourage collaboration among team members, clarify rules and expectations, clearly define roles, and facilitate team-building activities.
  • Check-in with employees. Schedule regular check-ins with employees to see how they are doing and to solicit feedback about their experience working for your company.

 

Redirect your employee:

ADP has a few suggestions to help you address performance, attitude, or conduct issues:

Meet with the employee. If an employee isn't meeting performance or conduct expectations or is violating company policies, address the situation promptly. Don't wait until their annual performance review. Meet with the employee in private, express your appreciation for their contributions and be straightforward. Let them know you've noticed issues with their performance and/or attitude and give examples. Explain that you are trying to help the employee improve and give them an opportunity to respond.


During the meeting, the employee may reveal information that can trigger certain obligations. For example:

  • If the employee discloses that the reason for their change in behaviour or performance is because they're a victim of sexual harassment, launch a prompt investigation into the allegations.
  • If the employee reveals they have a disability, you may be required to provide reasonable accommodation to the employee.
  • If they reveal symptoms of burnout, offer company resources that may help, such as an Employee Assistance Program and help them to develop a plan for improving.
  • And, if they are having difficulty working with another employee, guide them through resolving workplace disagreements.

At the conclusion of the meeting, ADP advises that you confirm the employee has fully understood the expectations for improvement and have them acknowledge the discussion in writing.

Document the discussion. Document the meeting, including the date and substance of the conversation, and retain a record of it in the employee's personnel file.

Follow up. Follow up with the employee to see how they're doing. If their performance/behaviour hasn't improved, further intervention may be necessary.

Finally, when an employee's conduct, attitude, or performance isn't meeting expectations, the best way to handle it is to address the issue promptly and help get the employee back on track.


Source: ADP

There can be a tangible impact on the wider workplace when an employee's conduct, attitude, or performance fails to meet expectations. It may feel easier to wait for such challenges to resolve on their own, however, without intervention, they can and often do escalate. ADP has shared some guidelines to help get an employee back on track.

Positive ways to set your employee up for success:

  • Clearly communicate expectations. Communicate workplace rules and procedures so employees know exactly what's expected of them and what they can expect from the company. It's a best practice to maintain an employee handbook for this purpose. In addition, confirm expectations when setting performance goals and provide employees with feedback on a regular basis.
  • Lead by example. Hold leaders accountable for demonstrating the conduct and performance you expect.
  • Set SMART goals. To the extent possible, include the employee in the goal-setting process. Goals should be SMART: Specific, Measurable, Attainable, Relevant, and Timely. By involving the employee in setting goals, you can help them understand the importance of their role and how it has an impact on business initiatives.
  • Foster inclusivity. Make sure your practices and decisions are free of bias, employees are paid equitably, and you take all complaints seriously. Train supervisors on all workplace policies and how to administer and enforce them consistently. During meetings, encourage all employees to share their ideas and feedback.
  • Motivate employees. Employees who are engaged and motivated are typically more successful at work. To help promote an engaged workforce, consider:
    • Employee recognition programmes
    • Offering flexible work arrangements
    • Giving employees autonomy in how they complete tasks
    • Offering career development opportunities
    • Providing challenging work assignments and capitalising on employees' skills and knowledge
  • Prepare employees for change. Give employees plenty of advance notice of upcoming changes. Take the time to explain the reasons for each change and how a new procedure may positively impact the employee's work environment.
  • Improve teamwork. While some conflict in the workplace is inevitable, you can take steps to help reduce the likelihood of it escalating. To help reduce conflict and encourage collaboration among team members, clarify rules and expectations, clearly define roles, and facilitate team-building activities.
  • Check-in with employees. Schedule regular check-ins with employees to see how they are doing and to solicit feedback about their experience working for your company.

 

Redirect your employee:

ADP has a few suggestions to help you address performance, attitude, or conduct issues:

Meet with the employee. If an employee isn't meeting performance or conduct expectations or is violating company policies, address the situation promptly. Don't wait until their annual performance review. Meet with the employee in private, express your appreciation for their contributions and be straightforward. Let them know you've noticed issues with their performance and/or attitude and give examples. Explain that you are trying to help the employee improve and give them an opportunity to respond.


During the meeting, the employee may reveal information that can trigger certain obligations. For example:

  • If the employee discloses that the reason for their change in behaviour or performance is because they're a victim of sexual harassment, launch a prompt investigation into the allegations.
  • If the employee reveals they have a disability, you may be required to provide reasonable accommodation to the employee.
  • If they reveal symptoms of burnout, offer company resources that may help, such as an Employee Assistance Program and help them to develop a plan for improving.
  • And, if they are having difficulty working with another employee, guide them through resolving workplace disagreements.

At the conclusion of the meeting, ADP advises that you confirm the employee has fully understood the expectations for improvement and have them acknowledge the discussion in writing.

Document the discussion. Document the meeting, including the date and substance of the conversation, and retain a record of it in the employee's personnel file.

Follow up. Follow up with the employee to see how they're doing. If their performance/behaviour hasn't improved, further intervention may be necessary.

Finally, when an employee's conduct, attitude, or performance isn't meeting expectations, the best way to handle it is to address the issue promptly and help get the employee back on track.


Source: ADP