A new Act that will lead to the digitisation of a range of HR and payroll processes is due to come into force in Poland on 1 January next year.
The aim of the new legislation is to improve speed and efficiency by cutting the time it takes to browse and work on HR and payroll files, while also reducing storage costs at the same time.
The Act, which is part of the Polish Government’s ‘100 changes for businesses’ legislative package, establishes the cashless payment of wages and salaries as the de facto form of payment. Within 21 days of the new Act coming into effect – as of 22 January 2019 - employers will be entitled to request their employee’s bank account information in order to move forward.
But the new law will also cut the amount of time that companies are required to store employment documentation from 50 years after an employee has left down to 10. Employers will likewise need to submit individual monthly reports on the due contributions and benefits they have paid out for each staff member.
Each employee, meanwhile, will also be required to set up a personal Polish Social Insurance Institution (ZUS) account and be entitled to access the data in their account through an online Electronic Services Platform (PUE ZUS). Such access will allow them to both review their data or, in the case of lost documents, request that they be delivered online or in hard copy, thereby making it easier for individuals to comply with labour law obligations.
Another practice that is changing in Poland is the digitisation of sick notes, according to the TMF Group. Electronic sick leave certificates were due to replace paper ones when a new law came into effect on 1 July this year. But this change has now been postponed until 1 December 2018 to give doctors more time to adjust.
Sick leave certificates in electronic form were first introduced two years ago, but after only 10% of physicians adopted them, it was decided that new legislation was needed to eliminate the paper versions altogether, the aim being to fight dishonest practices.
Since 2008, the amount of sick leave that is taken in Poland has been on the rise. The change to electronic sick notes, which are faster to process than paper ones, is intended to help the authorities establish whether people who call in sick are genuinely ill, which in turn is expected to reduce the amount spent on unwarranted paid sick leave.
Emma Woollacott is a freelance business journalist. Her work has appeared in a wide range of publications, including the Guardian, the Times, Forbes and the BBC.
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Knowing your labour laws in Poland
A new Act that will lead to the digitisation of a range of HR and payroll processes is due to come into force in Poland on 1 January next year.
The aim of the new legislation is to improve speed and efficiency by cutting the time it takes to browse and work on HR and payroll files, while also reducing storage costs at the same time.
The Act, which is part of the Polish Government’s ‘100 changes for businesses’ legislative package, establishes the cashless payment of wages and salaries as the de facto form of payment. Within 21 days of the new Act coming into effect – as of 22 January 2019 - employers will be entitled to request their employee’s bank account information in order to move forward.
But the new law will also cut the amount of time that companies are required to store employment documentation from 50 years after an employee has left down to 10. Employers will likewise need to submit individual monthly reports on the due contributions and benefits they have paid out for each staff member.
Each employee, meanwhile, will also be required to set up a personal Polish Social Insurance Institution (ZUS) account and be entitled to access the data in their account through an online Electronic Services Platform (PUE ZUS). Such access will allow them to both review their data or, in the case of lost documents, request that they be delivered online or in hard copy, thereby making it easier for individuals to comply with labour law obligations.
Another practice that is changing in Poland is the digitisation of sick notes, according to the TMF Group. Electronic sick leave certificates were due to replace paper ones when a new law came into effect on 1 July this year. But this change has now been postponed until 1 December 2018 to give doctors more time to adjust.
Sick leave certificates in electronic form were first introduced two years ago, but after only 10% of physicians adopted them, it was decided that new legislation was needed to eliminate the paper versions altogether, the aim being to fight dishonest practices.
Since 2008, the amount of sick leave that is taken in Poland has been on the rise. The change to electronic sick notes, which are faster to process than paper ones, is intended to help the authorities establish whether people who call in sick are genuinely ill, which in turn is expected to reduce the amount spent on unwarranted paid sick leave.
Emma Woollacott is a freelance business journalist. Her work has appeared in a wide range of publications, including the Guardian, the Times, Forbes and the BBC.
OTHER ARTICLES THAT MAY INTEREST YOU
Knowing your labour laws in Poland
